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Niyojan
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About Niyojan
Niyojan reads WhatsApp groups used by event planners and automatically extracts vendor payments, task commitments, quotes and escalations into a centralized dashboard. The tool connects once via a QR scan and then monitors all messages in designated groups without requiring any changes to how teams or vendors use WhatsApp. Payments, commitments, quotes and urgent flags are logged in real time, allowing planners to see overdue items, pending payments and open tasks at a glance. The dashboard updates automatically as messages arrive, eliminating manual data entry and reducing the need to check multiple group chats. It is designed specifically for Indian event and wedding planners who coordinate through WhatsApp groups. The system captures structured data from unstructured chat messages, such as amounts, names and deadlines, and presents them in a clear, actionable format. Planners can view the status of multiple events on a single screen, reducing phone calls and last-minute surprises before client meetings.
Key features
- Captures vendor payments from chat messages
- Tracks task commitments and deadlines
- Logs vendor quotes and confirmations
- Detects escalations and urgent flags
- Provides real-time dashboard updates
- Supports multiple events and teams
- Automatically structures unstructured chat data
- One-time setup via QR code scan
Use cases
- Monitoring pending vendor payments across events
- Tracking open commitments and task deadlines
- Identifying escalations and urgent issues before client calls
Pros
- Automatically extracts payments, commitments, quotes and escalations from WhatsApp groups
- No app installation required for coordinators, vendors or clients
- Real-time dashboard updates without manual data entry
- Supports multiple events and teams on a single interface
- Field-tested on a real event before public release
Cons
- Requires WhatsApp group access for monitoring
- Limited to WhatsApp-based event coordination
- No public pricing or free tier mentioned
- Early access only, not yet widely available
Frequently asked questions about Niyojan
What does Niyojan do for event and wedding planners?
Niyojan reads the WhatsApp groups used by event planners and automatically extracts vendor payments, task commitments, quotes, and escalations into a centralized dashboard. It monitors messages in real time without requiring any changes to how teams or vendors use WhatsApp.
Do my team or my clients need to install a new app?
No. Niyojan connects once via a QR scan and then monitors existing WhatsApp groups. Neither coordinators, vendors, nor clients need to download or learn a new app.
How does Niyojan capture vendor payments and quotes?
When someone mentions payments, quotes, or updates in the group—such as 'Sharma photography ka 25k advance de dena' or 'decor quote 85,000'—Niyojan automatically detects and logs these details in the dashboard.
How long does it take to set up Niyojan?
The setup process takes about 30 seconds. Users scan a QR code in the WhatsApp settings, and Niyojan begins reading messages in designated groups immediately.
Can Niyojan track multiple events at once?
Yes. The dashboard displays the status of multiple events on a single screen, allowing planners to view overdue items, pending payments, and open tasks across different events in one place.
Is there a way to test Niyojan before committing?
Yes. Niyojan offers a live demo with sample data from a made-up event, allowing users to explore the dashboard and see how it organizes payments, tasks, and escalations.
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